Five Tips to Help Prevent Payroll Fraud

In our last blog, we spoke about fraudulent payroll schemes.  So, what’s an employer to do?

Start by removing the opportunity. This is particularly important for small businesses as they are typically not prepared to prosecute for reasons as varied as wanting to avoid any “bad press” or having no expectation of being able to recoup losses.

Five Tips to Help Prevent Fraud

With the foregoing as our frame of reference, here are the top 5 tips to help prevent fraud.

  1. Perform pre-hire background checks that include criminal history, civil history, and driver license violations. Additionally, verify education, past employment, references, and the applicant’s written consent to a credit check.
  2. Internal controls can include:

·       A stated zero-tolerance policy for theft no matter how minor

·         Bank statement reconciliation by the owner/senior manager

·         Be alert to missing check numbers or other “out of sequence” forms.

  1. Tips are the most common fraud detection method. Set up a hotline and publicize to all employees that suspicions of fraud may be registered anonymously and without reprisal.
  2. Conduct post-hire background checks at regular intervals.